Raipur. The Finance Department of Chhattisgarh has put a brake on the vehicles hired by the officers and employees of all departments. Finance Secretary Mukesh Bansal has issued a policy guideline of 22 conditions, while issuing orders to stop hiring of vehicles in all the departments, corporations, boards and undertaking bodies of the state government.
Let us tell you, in the booklet of delegation of financial powers of the departments, the rights related to hiring of vehicles have been abolished. Along with this, it has been made clear that a vehicle can be hired only with the permission of the Finance Department for a specific purpose and for a fixed time.
In the order issued by the Finance Department, it has been clarified that which level of officer will be eligible to hire which level of vehicle. Along with this, it has been told that vehicles are being hired and used in various departments and their under-run offices/corporations/boards and grant-in-aid institutions. But there is no uniformity in their rental rates. Therefore, a condition has been set for hiring vehicles at uniform rates.
In view of uniformity in the issued policy guidelines, the rates for rent of vehicles/equivalent vehicles have been determined as per Appendix-A and the terms of rent have been determined as per Appendix-B. The rates of rented vehicles will be equally applicable to vehicles hired from the state fund as well as vehicles hired under centrally funded or other funded schemes.
With the permission of the Finance Department, vehicles can be hired on these conditions:
1. The model year of the vehicle being provided on rent should be 2020 or later. A copy of the registration document of these vehicles must be taken.
2. It is mandatory to have all the documents of the vehicle like comprehensive insurance and fitness certificate etc. All the above will be paid by the vehicle owner. A copy of the insurance related document should be submitted.
3. No extra amount will be payable if the vehicle is at the headquarters or outside the headquarters.
4. During the rental period the vehicle will remain in the possession of the allotted officer and if the firm uses the vehicle for its personal purpose or for any work other than office work, the vehicle will be removed with immediate effect.
5. Vehicle repairs, maintenance, accident claim and all other expenses will be borne by the vehicle owner.
6. In case of breakdown of the vehicle during use, an equivalent vehicle must be provided immediately. If the vehicle is not provided immediately, the amount for the said day will be deducted. If the vehicle is arranged by the office, then the firm will be responsible for meeting the expenses.
7. The vehicle will be used even on holidays. If the vehicle is not provided on the said days, then the amount will be deducted on a per day basis based on the monthly rate.
8. The firm should provide information about the driver (copy of Aadhar card, valid driving license, experience certificate). The driver should be aware of traffic rules. He should have at least 03 years of driving experience and no criminal/accident case should be registered against the driver.
9. The driver will have to compulsorily maintain the log book of the vehicle daily and the signature of the officer / employee using it will have to be taken daily.
10. The bill must be submitted in one copy along with the attested photocopy of the log book. The firm must provide the bank account details to the office.
11. Income tax and GST will be deducted as per rules while paying the bill.
12. All expenses of the driver (salary, allowances etc.) will be paid by the firm.
13. In case the driver is on leave or is unwell, the firm will immediately make arrangement for another qualified driver.
14. After rate determination, work order will be given for fixed period. If the agency violates the conditions mentioned in the work order, the services will be terminated. The office head reserves the right to cancel the work order at any time.
15. In case of increase in the rate/tax/GST of petrol/diesel during the stipulated period, the vehicle supplying firm will be responsible for paying the increased rate.
16. The office shall have the right to determine the type of vehicle to be used.
17. After fixation of rates of vehicles, the firm will have to deposit a fixed deposit of Rs. 1,00,000/- as security/security money in the name of the officer who has received the vehicle on rent. The said amount will remain deposited as long as the vehicle of the said firm is used in the office. The security amount will be returned to the firm only after the firm removes the vehicle from the office. In case of violation of the condition, the security amount will be confiscated.
18. The concerned travel agency/firm will be responsible for providing vehicle as per requirement at the approved rate. In case of non-availability, action will be taken against them as per rules and vehicle will be obtained from other agency/firm.
19. In case of any dispute regarding providing vehicle on rent, the final decision will be taken by the office head. His decision will be final and acceptable to both the parties.
20. The monthly fare includes a maximum of 2000 kms of vehicle travel, for which petrol/diesel will be paid by the firm. If the vehicle travels more than 2000 kms per month, additional fare will be payable at the prescribed rate.
21. Fastag facility will be mandatory in the vehicle and its recharge will be done by the contracting firm.
22. The firm providing the vehicle will have to execute a contract with the office head as per the terms and conditions.